Amended 29th May 2013
The organization shall be called "The Harrogate Band", hereinafter called the Band.
To educate the public in the Musical Arts and, in particular, the art of brass band playing and to further the development of public appreciation and taste in the said art by the presentation of concerts and other activities.
The financial year shall end on 31st March each year.
It is the policy of The Harrogate Band that all persons shall have equal opportunity for membership of the Band. The Band welcomes applications for membership and participation in its activities from any individual regardless of age, sex, sexual orientation, race, belief, or physical or mental disability.
The Executive Committee may, at its discretion, grant Full Membership of the Band to:
The Executive Committee may, at its discretion, grant Honorary Life Membership to any person who has rendered exceptional service to the Band or the brass band movement. Honorary Life Membership would not confer Full Membership of the Band.
The Executive Committee may at its discretion grant Associate Membership of the Band to:
Associate Members shall be entitled to attend General Meetings but shall not be eligible to hold office, to propose or second candidates for office or to vote on any agenda item. They shall be subject to such special regulations as the Executive Committee may from time to time make regarding Associate Members.
The formerly elected Honorary Members and Associate Musical Directors of the Band shall be transferred to the grade of Associate Member.
Membership of the Band may be terminated by:
The Secretary shall maintain registers of the names and addresses of Full Members and of Associate Members.
The Business Year shall be 1st April to 31st March and the Annual General Meeting shall be held before 30th June. The business to be transacted at the Annual General Meeting shall be:
Nine Full Members, who are present in person, shall form a quorum.
The Secretary shall give not less than 28 days notice of the date, time and place of such meeting, notification to be displayed in the band room. The full agenda shall be displayed in the band room for one week prior to the meeting.
An Extraordinary General Meeting shall be called by the Secretary in the following cases:
The meeting shall consider only that business for which it was called.
The Secretary shall give not less than 14 days notice of the date, time, place and special object of such meeting, notification to be displayed in the band room.
At all meetings of the Band, every question shall be decided by a show of hands, or by ballot (if so desired by the majority of those present), of the Full Members present. The Chairman of such meetings shall, in addition to being entitled to vote in the first instance, have a casting vote.
The Officers, who must be Full Members, shall be Chairman, General Secretary, Assistant Secretary, Treasurer and Bandmaster, all of whom shall be elected at the Annual General Meeting in each year and shall respectively be eligible for re-election if still in Full Membership.
The Chairman shall take the chair at all meetings of the Band. If at any time the Chairman is absent, the meeting shall proceed to elect a chairman for that meeting from among the Full Members present. Casual vacancies in any of the said offices may be filled by the Executive Committee for the remaining period of that term.
An Executive Committee, composed of the Officers and four Committee Members, shall discharge all business appertaining to the activities of the Band and shall be empowered to administer such funds as may be placed at the disposal of the Band, including investment and/or borrowing, for the furtherance of the objects of the Band.
The Executive Committee shall be responsible for seeing that proper accounts are kept of all monies received and expended by the Band and the accounts shall, after audit, be presented to the Annual General Meeting and certified copies of the Statement of Accounts, together with the Auditor's Certificate, shall be displayed on the notice board in the band room for at least one month following the Annual General Meeting. The books of accounts and Statements of Accounts must be preserved for at least seven years.
The Executive Committee shall have powers,
Co-opted members will not have voting rights on the Executive Committee.
Only Full Members may exercise voting rights on the Executive Committee.
Five Members shall constitute a quorum.
The Honorary President, the Musical Director and the Assistant Musical Director shall each have the right of membership of the Executive Committee.
The Executive Committee may, from time to time, make, amend or rescind Rules and Regulations that the Committee consider expedient for the proper and efficient management of the Band, provided always that such Rules and Regulations shall not be inconsistent with this Constitution.
Patrons may be appointed by the Executive Committee upon payment of a donation of such an amount as shall be recommended by the Executive Committee and subsequently approved at a General Meeting by a simple majority of the Full Members present. Patrons shall be entitled to benefits determined from time to time by the Executive Committee for a period of twelve months from the date of their appointment.
Appointment as a Patron shall not confer membership of the Band.
Trustees may be nominated by the Executive Committee and their appointment shall be approved at a General Meeting. Trustees shall hold office until death or resignation unless they are removed from office on the recommendation of the Executive Committee by a resolution approved by a simple majority at a General Meeting. The number of Trustees shall not be more than two.
Properties belonging to the Band shall be vested in and controlled by the Trustees but they shall deal with such properties as directed by resolution of the Executive Committee, (of which an entry in the Minute Book shall be conclusive evidence), provided that any such direction shall not infringe the law relating to the duties and responsibilities of Trustees. Trustees shall be indemnified by the Band against risk and expense arising out of the proper discharge of their duties.
The constitution may be altered only at a General Meeting.
Any alteration must be submitted to the Secretary in writing and bear the signatures of the proposer and seconder.
Notice of any proposed alteration shall be posted in the band room for at least 14 days previous to the meeting.
Any alteration shall require the votes of at least two-thirds of the Full Members present at such meeting.
No alteration to the constitution is valid if it is inconsistent with the objects of the Band.
A resolution to discontinue the work of the Band shall be considered at a General Meeting of which proper notice has been given and at which not less than one half of the Full Members shall be present. If passed, any property and monies belonging to the Band, after payment of expenses and liabilities properly incurred, shall not be distributed to its members, but shall be devoted to some charity or charities having objects similar to those of the Band, or to some other charity.
This constitution, approved at the 16th Annual General Meeting held on 18 March 1986, replaces any and every former constitution.
This constitution was amended at:
Signed ..................................................................................................... (Chairman)